Job Description
Key Responsibilities
- Outlook inbox management for Directors (ensuring that all diary appointments are input on the correct calendars).
- Responding to emails where required and agreed in advance.
- Electronic filing of e-mails.
- Diary management (ensure that all diary appointments are input on the correct calendars).
- Follow up on correspondence and communications with other members of staff, clients and professionals.
- While Directors/Senior Members of Team are travelling, liaise or acknowledge communications, relaying messages appropriately.
- Organising travel and visa applications for specified members of the Senior Management Team.
- Copy typing/audio typing for client teams.
- Filing and general administration tasks.
- To provide cover, as required, for other PA’s/EA’s in the Baccata Group during holidays and periods of absence.
- Cover reception for Directors’ client meetings in the event that the Baccata receptionist is absent.
- Cover reception with other PA’s/EA’s when receptionist is absent.
- Preparing expense returns and submissions for Directors.
- Support Directors in Chairperson duties to relevant committees.
- The oversight and/or management of projects and initiatives.
- Meets or substantially meets all the key skills and experience requirements listed below.
- Comply with internal policies and procedures as well as current legislation in respect of the current TCB Codes of Practice.
- Abide by Baccata Group policies and procedures, AML training as amended from time to time.
- Action any tasks required by the board or committee of the board within the timeframe agreed by the board or committee.
- Any other reasonable task we ask you to perform.
Key skills and experience requirements
- Must have entitled to work status in Jersey (i.e. minimum 5 years in Jersey).
- Has a minimum of 3 years’ experience as a PA.
- Has a good knowledge of MS full suite.
- Has strong IT skills.
- Experience in using Quantios (Dynamic 365) and eDocs (document management system) (preferred but not essential as training will be given).
- Good communication skills, both oral and written.
- Good organisational skills.
- Good interpersonal skills.
- An ability to work effectively with people across a wide range of levels and responsibilities.
- Good attention to detail.
- Good team working skills.
- Good keyboard skills.
- Good numeracy skills.
- High degree of accuracy.
- Proactive approach and ability to work using initiative within boundaries.
- A team player.
- A basic understanding of Jersey trust, company, foundation and limited partnerships law and other related legal and regulatory requirements (not essential).
- The ability to maintain confidentiality.
- Motivated and driven with an ability to work under pressure to tight deadlines.
Pension Scheme
Available to employees after passing probation.
It is a contributory scheme and staff may contribute any amount of their salary. Baccata will match the employee’s contribution up to 5% with a cap of £416.67 per month
Private Medical Insurance
Available to employees after completion of probation -Private Medical Insurance (Moratorium underwriting) with Optical/Dental cover.
Income Protection
Available to employees after completion of 3 months probation– deferred period is 13 weeks. Participants will receive 75% of basic salary – (this does not include any bonus or overtime received during the year).
Death In Service
Following completion of probation (4 x salary)
DSE Testing
Eye test available annually at optician of choice – Baccata pay for test, basic frames and glasses if needed.
Monthly Wellbeing Massage
Gym – Baccata pay the joining fee and have secured a corporate rate of £45.99 per month payable by employee